Combined 11th Australasian Academy of Cerebral Palsy and Developmental Medicine and the 3rd International Alliance of Academies of Childhood Disability 'Better Together' Conference 2022
Thank you for considering submitting an abstract for Better Together 2022.
As a hybrid event, we encourage our prospective presenters to consider how they will shape their submissions (Breakfast Sessions, Workshops, Free Papers, Scientific Posters etc.) to suit the hybrid format, adapting for both virtual and in-person audiences. Guidance and tips for putting your presentations together will be provided as we come closer to the conference, but some factors may need to be considered before you submit your abstract - right at the planning stages.
Checklist of questions to consider when planning your submission
- How will you adapt your session for ‘in room’ and ‘online’ engagement with attendees?
- What ‘virtual strategies’ will you use for an informative and engaging session?
- Have you enough people in your presenter team to engage with both online and ‘in-room’ attendees during the session? We will provide a Chairperson and IT support.
- Will your planned presentation fit within the time allowed? Time limits will be strictly adhered to.
- Have you got permission to show videos/photos? Will it be an issue if presentation recordings are stored and available to attendees for a period of time after the conference? Our policy will be no photography or recording but we cannot guarantee “virtual” attendees will comply.
- Who is your target audience, and how can you make your submission accessible for all? Our scientific program will span international multidiscipline professionals and community partners - including families and young people with child-onset disability.
The Better Together 2022 Conference Committee aims to support a high quality experience for all participants. We ask our presenters to consider how they will present their work so that it is equitable, engaging, and accessible for all attendees- no matter what their background, nationality, or method of attending. Here are tips for making your presentation 1. Engaging and 2. Accessible.
1. Tips and considerations for creating an engaging virtual presentation
- Will you want to use chat rooms, break out rooms, or polling questions throughout your session?
- In the chat room: Online moderators can chat along and answer questions to the virtual audience during the session, and can consider summarising key themes of questions /discussion points to the ‘in room’ audience.
- Polls: Adding questions throughout the session that people can answer or vote on is a great way to get to know more about your audience / their understanding on a topic or opinions.
- Breakout rooms: In the same way you can ‘break out’ into small groups in person, you can have ‘virtual break out’ rooms. These usually work best with small groups of 3-5 people, with everyone prepared to have their videos and microphones on within the smaller groups. The presenters or moderators can ‘virtually’ enter in and out of these groups to join in the discussions online.
- ‘Chunking’ of information within workshops: Long virtual talks can be fatiguing, but if you can break longer talks up into smaller ‘chunks’ of 7 minute talks mixed with activity then it can help break up the mental load
- Avoid in room discussions that exclude the virtual audience: all questions and answer time will go through a microphone for our virtual audience
- Have someone monitoring the online discussion during the session
2. Tips and considerations for creating an accessible presentation
- Use large (at least 24 point), simple, san serif fonts (e.g., Arial, Verdana, Helvetica) that can be easily read by most individuals.
- Use high contrast colours to assist audience members with low vision or colour blindness.
- Do not use colour as the only method for distinguishing information.
- Minimize the amount of text on slides.
- When you advance a slide, pause to let people read it before saying anything. This will allow people who are hearing impaired and everyone else in the audience to read the slide before you start talking.
- Animations and transitions between slides should be simple and not distracting.
- For workshops, symposia’s, breakfast sessions- consider displaying an outline at the beginning of your talk, so that audience members know what to expect during the presentation.
- For particular quotes or definitions, consider reading the text on the slide to make sure people who are vision impaired know what is on the slide.
- Limit the number of visuals on slides. Images that are used should be described, graphs and charts should be described and summarized.
- Avoid presenting images of complex charts or tables. Make graphics as simple as possible or use symbols to draw attention to specific facts.
- Have you considered including closed captioning of your recording?
Checklist of questions to consider when putting your presentation together
- Have you reviewed and considered our tips for creating an engaging virtual presentation?
- Have you reviewed and considered our tips for creating an accessible virtual presentation?
- Does your presentation fit within the time allowed?
- Have you got permission to show videos/photos?
- Do you have enough bandwidth to show videos of appropriate quality?
- Have you provided your contact details for people to ask you questions after your presentation? Consider using a QR code for linking to external resources or email addresses.
- Is the content on your slides able to be read within your speaking timeframe for each slide?
- For interactive sessions, how will you adapt your workshop for ‘in room’ and ‘online’ engagement with attendees? Who in your presenter team will monitor and moderate the online attendees, and the ‘in-room’ attendees?
- In self-recordings, does your speaker video cover any text or images on your slides?
- Are you speaking slowly and clearly enough for our international audience or for people who may be hearing impaired?
|Announced September 2021|
|Late Breaking Abstracts|
|Opens 30 September 2021|
|Announced October 2021|
|Early Bird Registration|
|Closes 1 November 2021|
|Better Together 2022|
|Pre-conference Workshops 1 March 2022|
|Conference dates 2 - 5 March 2022|